Introduction
These Terms and Conditions (“Terms”) govern your access to and use of the Services provided by Qode, a product of Olik Pte Ltd (Company Registration Number: 202103692E, “we,” “us,” or “our”). By accessing or using our Services, you acknowledge and agree to be bound by these Terms.
Services
Qode provides software and tools for recruitment and candidate evaluation, which may include:
- Candidate Search:Our Services allow users to discover and view candidate profiles from various sources, including internal databases and publicly available data.
- Contact Information Retrieval: Users may retrieve contact details of candidates solely for recruitment purposes.
- Interview Scheduling: Our Services facilitate the scheduling of interviews between recruiters and candidates.
- Private Talent Pool Management: Users may build, manage, and curate their own private candidate databases.
- Communications: By using our Services, candidates and users expressly opt in to
receive communications from Qode (and/or its clients), including but not limited to
interview invites, application status updates, reminders, and feedback notifications.
Consent to Collect and Process PII
By interacting with Qode’s platform, you (as a candidate) explicitly consent to the collection, processing, and sharing of your Personally Identifiable Information (“PII”)—including but not limited to your name, contact information, resume, work history, and interview responses—for the sole purposes of job application facilitation, recruitment communication, and evaluation.
Qode may share this information with prospective employers or clients under strict confidentiality and usage conditions. However, Qode is not liable for how these third parties use or process such data after it is shared.
Account Registration
To access certain features, users must create an account with accurate and up-to-date information. Users are responsible for maintaining the confidentiality of login credentials and all activities occurring under their account.
User Responsibilities
- By using our Services, users and candidates agree to:
- Use the Services in compliance with applicable laws.
- Provide only accurate, lawful, and authorized data.
- Not misuse the Services for any unlawful, abusive, or unauthorized purposes.
- Not interfere with or attempt to access systems or data without permission.
Data Ownership and Rights
User-Provided and Candidate DataYou retain ownership of any data you upload or submit (“User Data”). Qode acts as a data
processor and does not claim ownership of your submitted candidate information.
Publicly Sourced DataQode may provide access to information indexed from publicly available sources. Such data remains the property of the original source.
Platform-Generated and Aggregated DataQode retains full ownership of any anonymized or aggregated datasets derived from usage activity or AI-generated insights, provided such data does not directly identify any individual.
Data Protection and SecurityAll PII and usage data are encrypted at rest and in transit. Where feasible, Qode maintains a stateless architecture for minimal data retention. PII is retained only as necessary to fulfill the purposes for which it was collected or as required by law.
Prohibited Activities
You agree not to:
- Use the Services to violate any applicable laws or third-party rights.
- Scrape or harvest data without authorization.
- Use the Services for unsolicited marketing or candidate spam.
- Misrepresent your identity or affiliations when using the Services.
Intellectual Property
All platform software, documentation, and visual content are the intellectual property of Qode (Olik Pte Ltd) or its licensors. Users are granted a limited, non-transferable license to access the Services under these Terms.
Termination
We may suspend or terminate access at any time for violations of these Terms or for conduct deemed harmful to Qode or its users.
Limitation of Liability
The Services are provided “as is.” To the fullest extent allowed by law, Qode disclaims all warranties. Qode shall not be liable for any damages, including but not limited to data loss, misuse by third parties, or indirect or consequential loss.
Indemnification
You agree to indemnify and hold harmless Qode (Olik Pte Ltd) and its affiliates against any claims arising from:
- Your use of the Services;
- Your violation of these Terms;
- Your misuse of any candidate or third-party data, or
- Any breach of applicable privacy laws by you or your organization.
Governing Law
These Terms are governed by the laws of the Republic of Singapore. You agree to submit to the exclusive jurisdiction of the courts in Singapore for any disputes arising from these Terms.
Changes to These Terms
We reserve the right to modify these Terms. Continued use of the Services constitutes your acceptance of any changes.